Employee monitoring systems are tools meant to help you track the behavior of your staff. They enable you to log location, computer use, working hours, etc. In office-based, remote, or hybrid environments they are valuable. The best employee monitoring tools will be discussed in this post together with its workings.
Employee Monitoring Software
Software for employee monitoring allows companies to compile insightful information on the behavior of their staff. It helps you keep an eye on the work of remote or office-based staff members.
Though the terminology might make them seem that way, employee monitoring technologies are not sinister. They protect user privacy and non-invasively measure corporate activity. They never cover personal matters; they are just for tracking activities connected to employment.
Since it enables companies to compile staff data, this program is quite useful. It alerts companies when more general productivity lags behind and calls for quick changes to help staff members toward higher production. It tells companies what the team finds most effective and how to modify their plans for greatest output.
Employee performance tracking software like Controlio enable you to track staff members in several capacities, including:
- Logging the websites viewed during business hours may help you to examine the time spent on effective work.
- Tracking inbound and outbound work emails helps to stop data leaks.
- Listening to calls connected to your business—such as customer service calls—allows you to evaluate them and pinpoint areas for development.
- Location monitoring: Following staff time-in and time-out records.
- Network monitoring helps companies track network activity to stop illegal data access and data leakage.
- Keylogging: Tracking keyboard logs on computers provided by companies.
- Video: installing general activity monitoring video surveillance at the workplace.
Characteristics of Employee Surveillance Software
These are the characteristics of an employee monitoring system to anticipate:
1. Keystroke Recording
Your program should let you record any text entered on a work tool. As an administrator, you should be able to examine the logged key history of any particular device in order to get understanding. For example, you can find the source of a data breach by looking for whose keystrokes expose the specific data at a designated moment.
2. Live Capture of Screenshots
Monitoring staff members’ job activity is mostly dependent on screenshots. Usually making consumers uncomfortable, a live screen recorder is not necessary here. Rather, your monitoring system should be able to capture screenshots at designated intervals to verify an employee is performing their necessary tasks.
You might program your monitoring system, for instance, to grab a screenshot every ten minutes. After that, one gallery will show all the taken screenshots for every employee. Should an employee’s screenshots mostly show non-related actions, you can request explanation from them and move further.
If live screen monitoring is what you wish for, you may also locate employee monitoring tools here.
3. Time Monitoring
Productivity is strongly influenced by time management. Particularly for hourly workers, your personnel monitoring system should provide a feature to record time-ins and time-offs. This function lets you monitor working hours and guarantee staff members follow their end of the contract.
With each employee informed of their assigned shifts, the employee monitoring system should enable you to assign shifts online. Every employee’s working hours should be monitored on a dashboard that also quickly points out any oddities requiring more investigation.
4. Tracking Emails and Chats
Your system should let you keep an eye on business communications and conversations. You should keep track of who via business accounts sent and received chats or emails. For instance, you should be able to identify a work email address sending data to a dubious address and sound an alert. Email monitoring keeps staff members from access to and distribution of data without authorization.
5. Historical Browsing
With the monitoring software set on the work devices, you should be able to see their browsing history. This function allows you to track if staff members spend their time on fruitful projects. It also helps you find out when staff members browse dubious websites that can compromise your business network.
To stop data leaks, ideally you should be able to ban particular websites from your company network. Should workers visit such websites, they will be informed of an error.
Last Thought
We have discussed all you need to know about employee monitoring software; what it does, its features, advantages, and ethical and legal issues of applying it. We also discussed the key factors influencing the choice of personnel monitoring system. Following our advice will probably help you to select a platform you will value going forward.
